Conference Management Services
African Agenda is a full-service conference management company (also known as a PCO: a Professional Conference Organiser). We are skilled in every aspect of conference management, from planning through production.
Our service offering is flexible: you can engage us to completely project manage your conference, or consult with us on how to balance your in-house skills with our specialist expertise. As conference consultants, our strategic guidance will benefit you in all areas of your conference, from programme design to financial and risk management to sponsorship sales. We are internationally connected and continentally savvy with an extensive network of partners and suppliers that can meet your every need, from bid preparation to conferences that are expertly executed throughout Africa.
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A virtual conference is an effective way to share content and to grow a community of attendees or members. When in-person was made impossible in 2020, we made an agile pivot to virtual, developing a production style that brings some of the warmth and personality of in-person to a digital conference and offers value to sponsors and partners.
“It’s certain that the landscape for conferences has changed forever. As PCOs that have dedicated our professional lives to in-person gatherings of the likeminded to share experience and research, we reeled from the disastrous effects that the lockdowns had on our profession, our suppliers, our colleagues, our city, and our company. But we got to work and made a successful and agile pivot to virtual.” Keith Burton, African Agenda MD
We tested, tested, and retested virtual conference platforms and production styles. We consulted with our longstanding technology guru. But the questions we asked of platforms, technology, and programme styles were informed by our many years of traditional conference management experience, our understanding of the way that actual human delegates act within the conference environment, the primacy of the programme content, and the return on investment we need to offer sponsors and exhibitors.
We believe that in-person conferences will rebound but anticipate that the inclusion of a virtual component will become the new normal – the hybrid conference – with adjusted in-person attendance and the opportunity for a wider reach.
Our extensive local knowledge, vast network of suppliers and resources, and our trusted name make African Agenda your perfect partner for all destination management services. When you need a partner that is at ease working across the African continent, trust African Agenda to design and produce your conference, meeting, or incentive – from venue, accommodation, and activities to tours, transport, and logistics.
By definition, a dedicated service managing the accommodation needs of a conference, ensuring room block optimisation (best rooms, best prices, best terms, and best flexibility) and the provision of alternative accommodation offerings.
Let us do the detailed work of selecting hotels, handling each individual booking, meeting the needs of VIPs and group bookings, collecting payments from deposit to final amount, and handling cancellations and special requirements. We take the risk and manage all interaction with the accommodation establishments: obtaining room blocks, negotiating terms, managing inventory, and contracting and taking the risk as the responsible party.
We deliver our housing bureau service using the most robust booking and inventory system (Events AIR) backed up by friendly and responsive customer service, and controlled by qualified bookkeeping.
We offer fresh, innovative, and flexible event ideas for both indoor and outdoor event experiences, at traditional and unusual venues. We’ll handle all aspects of your special event, from creative conceptualisation to detailed planning to the production of an unforgettable guest experience.
Our event production process is built on passion, creativity, hard work, and integrity geared toward delivering the very best for your guests. Experiences can be tailor made to suit your exact needs and budget and can be themed to satisfy any wish – from African Flair to Seaside Luxury to Sustainable Gourmet to Vineyard Adventure to Corporate Formal or Casual, and more.
African Agenda is a professional conference management company. Our clients are professional and academic associations, our conferences are in-person and virtual, and our work is always tailored to your needs.
120 Belvedere Rd
Claremont, 7708
Cape Town, South Africa
+27 (0)21 683 2934
info@africanagenda.com
